WTH (or WTFH), everything seems to need my attention ALL THE TIME. I can’t dig myself out of this to do list hole. What do I work on first, when everything needs to be done right now??? How can I get on top of this to get myself and my team back on track. Jumping from one fire to the next is running me ragged and sending me straight down the hot mess express. Someone please jump inside my brain and organize my to do’s.
Honey, I got you! Take a moment, grab that warm lemon water and just breathe in mental white space.
Together, we can make this happen.
What if there was a radically different approach to managing #allthethings and #allthelists that kept you focused, allowed room to adapt, and prioritized every little checkbox?
I already know what you’re thinking, “Amanda, I have my to do’s mapped out. They are in line with my standard operating procedures. So I just need to get better at #allthethings. Maybe I need another VA or an OBM.”
There’s a better way and it’s not a list or even another team member. Or another planner. Or really another project management platform.
BUT it does have color coordination (YAY!) and makes it easy for you to follow your creative breeze AND have some structure (double YAYA!).
Let me show you what I’m talking about and give you a peek behind the scenes of how some of your business and brand idols actually get stuff done.
It’s a system called: The Progress System™. At its core is designed to keep projects + teams moving forward by focusing on priorities, mapping out strategies, and keeping everything adaptable.
Gone are the days of coming right up to the last minute, not having any buffer time, or compromising on content just to make the date. This system keeps you moving, makes it easy to get (and stay) ahead, and helps you adjust along the way.
Basic principles
- You work in 2 week sprints.
- Every step + task template is mapped out for easy reference.
- Your Current Sprint and 30-60-90 Day Priorities are laid out for your entire team to see.
- All tasks are unlinked from each other so almost nothing holds up the process for anyone’s piece of the pie to get done.
- If problems or hiccups arise, you’ve got a place for them and person assigned to fix.
- The DONE! column is your best friend and ultimate end goal.
- Every process is constantly refined, so you get more done in less time.
This system takes a different approach to project + team management. It lays everything out in the wide open so your entire team can see your plans, goals, and priorities. No one works alone or in a separate bubble. Because one of the basic principles is to unlink task dependence, the Progress System™ offers the adaptability to get ahead AND absorb any bumps along the way.
But what is even cooler about this system is its adaptability to solo teams (hey, I started it when it was just me!) and large 8+ member teams. So learn the system now as a solo or small team and it will grow right alongside your business and brands.
You might be wondering...
OK, but does it work on Trello?
Heck yes! Trello is the easiest platform to apply it to.
But we use Asana. Can it work?
YES! I actually LOVE Asana for this system too and for any list checker-offers. Currently, I’m offering the Trello Edition only, the Asana Edition will be available in a few months.
So who exactly are you?
I’m Amanda. My job is part traffic director + Chief Operating Officer for five and six figure businesses. I love working with teams to help manage projects and get #allthethings done in the easiest way possible. This system is something I have adapted to fit creative teams and their leaders. Because having #alltheideas isn’t a bad thing at all, but for true success you must prioritize, focus, and adapt to move them from idea to implementation to done!
Here’s how this works.
Map out your 30-60-90 day focus
You’ll use the Current Sprint + 30-60-90 Day Progress System™ worksheets (and probably some sticky notes) and have everything color coded and delightfully organized chaos. No worries, we refine along the way.
Break it all down and make it transparent
Using our recommended sprint breakdown dates and your 90 day gameplan, you’ll start to see how it all works together. Then you’ll start leaning heavily on your operating procedures to craft your template lists.
Get it locked and loaded in Trello
Once you work through breaking everything down and sprint planning, you’ll be ready to implement #allthethings into Trello. Use our template boards to adapt to your projects. Watch the short video trainings to see it all in action.
Here is what's included in this Progress System™ Digital Bundle: Trello Edition
- 3 example Trello Boards to help you wrangle content, other projects, and regular admin assignments. Completely adaptable to your work and type of projects.
- Progress System™ Digital Bundle Workbook, including checklists, reference sheets, and take action steps.
- Recommended sprint breakdown date already locked in Trello and Google calendar
- Sprint and project review worksheet templates.
- Easy to digest training and real-time action videos on the Progress System™ and template boards.
- Recommended power-ups to help this system work for you.
BONUS: Using this system to batch content, marketing, and other “get ahead of” projects.